Defending your thesis
Authorisation to defend a thesis is granted by the President of the University, after obtaining the opinion of the Director of the Doctoral School, on the proposal of the thesis supervisor.
All informations regarding the thesis defence, including the rapporteurs, jury composition, oath, and other relevant details, can be found in the current legislation. Specifically, please refer to Decree of 25 May 2016, amended by the Decree of 26 August 2022.
Note: PhD students who defend their thesis before 31 December of the current year are exempt from re-registration. However, if the thesis defence is scheduled or postponed after 31 December, the student must re-register for the following academic year and pay registration fees. Prior approval from the thesis monitoring committee (CSI) is also required.
Procedure for defending a thesis
The thesis defence procedure is entirely online in ADUM (see the different stages).
Once the date for your thesis defense has been set, you must declare the defense in your ADUM profile by selecting 'Procedures' and then 'I want to make my defense request'.
Timetable for the defence process
Be careful not to miss any deadlines!
Prior the thesis defence:
|
WHEN? Dates to watch |
WHO DOES / WHO IS INVOLVED? |
WHAT? HOW ? |
WHO VALIDATES? |
|---|---|---|---|
| At least 3 months BEFORE : prepare your defence
|
PhD Student |
In its ADUM account: ♦ completes its training portfolio, in particular the following 3 compulsory training courses: Ethique de la recherche ou Intégrité scientifique, Déposer sa thèse à la BU, Diffuser ses travaux dans HAL. ♦ deposits its publications in HAL and imports them in ADUM: menu left Publications/ import mes publications HAL ♦ updates its data: |
In ADUM: PhD Student |
|
2 MONTHS IN ADVANCE : for REPORTERS & JURY proposals
|
PhD Student |
In ADUM: ♦ declares and enters all details of the defence: date, time, place, confidentiality, rapporteurs and members of the jury, specifying who will be remote ♦ finalizes the thesis abstracts in French and English : Warning, number of characters limited to 4000 (spaces and punctuation included) ♦ finalise his demand by clicking on the button "I have finalised the information relating to my defence" for validation of the data by the PhD Supervisor |
In ADUM: PhD Supervisor
|
| 2 MONTHS IN ADVANCE : ATTENTION DEADLINE!
|
PhD Supervisor |
In ADUM: ♦ checks and validates: - the jury members' proposals and data - remote participation requests.
Outside ADUM if the participation method is modified after initial ADUM entry:
♦ sends to Doctoral School the form below: |
In ADUM: Laboratory Director
Doctoral School
Doctoral School
|
|
After approval by the Laboratory Director |
Doctoral School |
In ADUM:
♦ checks and validates data ♦ checks the training portfolio and the skills acquired ♦ edits the proposal of Rapporteurs/Jury for submission to the President of University.
Outside ADUM: ♦ forwards the R/J proposal to the Vice-President Research for handwritten signature. |
In ADUM:
Doctoral School Director
Outside ADUM:
VP Research |
|
|
PhD Student |
♦ contact the secretary of his/her laboratory to organise the viva (booking the room, setting up the videoconference, etc.) |
PhD Student and PhD Supervisor
|
|
AT LATEST 1 month BEFORE : ATTENTION DEADLINE!
|
PhD Student |
Outside ADUM: ♦ sends his provisional thesis to the rapporteurs (pdf or paper if requested).
In ADUM:
♦ deposits the electronic file of the thesis in the space dedicated 1st deposit (left menu Deposit pdf of the thesis). |
Outside ADUM: PhD Supervisor
In ADUM: Service Commun Documentation (SCD) |
|
Doctoral School |
In ADUM: ♦ sends requests for reports and invitations to jury members (subject to defence authorisation) with the thesis |
Rapporteurs and jury members | |
|
15 days before the defence ATTENTION DEADLINE!
|
Rapporteurs |
In the URL sent by ADUM:
♦ give their unambiguous opinion to the defence authorisation.
♦ submit their report (pdf) in the dedicated URL and indicate their assessment via the ADUM form. NB: according to national regulations, the President of University cannot authorise the defence if the rapporteurs' reports have not been received before the incompressible legal deadline of 14 days. |
Doctoral School Director |
|
Doctoral School |
From ADUM :
Outside ADUM:
♦ distributes the Notice of Thesis Defense |
Outside ADUM: VP Research
| |
|
2 days before |
PhD Supervisor |
In ADUM:
♦ download the defence documents (PV, thesis reproduction notice, cover page, defence report, oath...)
♦ or collect them from the ED |
PhD Supervisor |
The D-Day:
|
WHEN? Dates to watch |
WHO DOES / WHO IS INVOLVED? |
WHAT? HOW ? |
WHO VALIDATES? |
|---|---|---|---|
|
The D-Day
|
PhD Supervisor
PhD Student |
♦ organises videoconferencing if necessary: manages proxies, absentees etc. Please note: in the event of the absence of a juror, the composition of the jury must remain consistent, half Professors or Research Directors or assimilated and half external.
♦ defends his/her thesis and takes the oath |
Jury / President of jury |
After thesis defence:
|
WHEN? Dates to watch |
WHO DOES / WHO IS INVOLVED? |
WHAT? HOW ? |
WHO VALIDATES? |
|---|---|---|---|
|
2 days after |
PhD Supervisor |
In ADUM: ♦ submits the following documents in the dedicated space "Submission of defence documents":
♦ or sends them to Doctoral School |
Doctoral School |
|
In the week following the defence
ATTENTION DEADLINE: 15 Days maximum |
PhD Supervisor |
In ADUM:
♦ deposits in the dedicated space "Deposit of the defense report" one single file including the cover page "Defense report" and the defense report both signed. Please note: this space must only contain the report (visible to the PhD student).
Outside ADUM : ♦ sends all original documents to the ED |
Doctoral School
Doctoral School |
|
Within 1 month of the defence |
Doctoral School |
In ADUM :
♦ checks the conformity of documents ♦ issues the attestation of successful completion of the doctorate
Outside ADUM: ♦ forwards the attestation of successful completion to the VPR for handwritten signature. |
Doctoral School
VP Research |
|
Within 3 months of the defecne |
The new Doctor
Doctoral School |
In ADUM: ♦ submits the final electronic version of the corrected thesis in the space dedicated to the 2nd submission.
Please note: in accordance with the decree in force, if the 2nd version is not submitted within 3 months of the thesis defence, the provisional version will be considered final.
♦ submits the authorisation for electronic distribution of the thesis (menu My profile/Document submission area relating to distribution)
Outside ADUM:
♦ issues the attestation of successful completion to the doctor. Please note: issue subject to validation of training hours, including compulsory training, and submission of the SCD's authorisation for dissemination. |
Dans ADUM : PhD Supervisor
Service Commun Documentation (SCD)
SCD
Doctor |
|
|
Service Commun Documentation (SCD) |
From ADUM & STAR:
♦ publishes the final thesis and its metadata on thèses.fr |
Doctor |
|
Year Y+1
(around June) |
Doctoral School
Direction de la Vie Etudiante (DEVE)
Centre for Doctoral Studies
Doctor
|
In ADUM: ♦ checks process compliance
In APOGEE : ♦ enters examination data ♦ checks the diploma models
In APOGEE : ♦ checks and edits the diplomas
♦ awards the diplomas to the new Doctors at the Graduation Ceremony in June of year Y+1
♦ to obtain their diploma outside the ceremony: - sends the Diploma Withdrawal Form below to his/her doctoral school:
- or make an appointment at the CED |
Doctoral School
DEVE
Centre for Doctoral Studies
Doctor
Doctoral School
|
